.
Section 2.3 Tax Exempt Status
This corporation is intended to qualify as a tax-exempt
charitable, scientific research and/or educational organization within the
meaning of Section 501(c)(3) of the Internal Revenue Code of 1954. The
affairs of the corporation shall be conducted in such manner as to qualify
for tax exemption under that section or the corresponding section of any
future federal tax laws. No part of the net earnings of the corporation
shall inure to the benefit of, or be distributable to, its members,
Directors, officers or other private persons. However, the corporation
shall be authorized and empowered to pay reasonable compensation for
services rendered and may make payments and distributions in furtherance
of the purposes set forth in this Article II.
No substantial part of the activities of the corporation
shall consist of the carrying on of propaganda or attempting to influence
legislation. The corporation shall not directly or indirectly participate
or intervene in (including the publishing or distribution of statements)
any political campaign on behalf of or in opposition to any candidate for
public office. Notwithstanding any other provisions of these bylaws, the
corporation shall not carry on any other activities not permitted to be
carried on (a) by an organization exempt from federal income tax under
Section 501(c)(3) of the Internal Revenue Code of 1954, or corresponding
section of any future federal tax code, or (b) by a corporation,
contributions to which are tax deductible under Section 170(c)(2) of the
Internal Revenue Code or corresponding section of any future legal code.
Section 2.4 Rules
The corporation shall have authority to enact Rules and
Regulations consistent with these By-Laws and the Articles of
Incorporation for the conduct of competitions, and the operations of the
corporation.
ARTICLE III - MEMBERSHIP
Section 1 - The members of District I shall consist of
incorporated or unincorporated associations
designated as:
a. Whatcom County Youth Soccer Association
b. Seattle Youth Soccer Association
c. North County Junior Soccer Association
d. South Snohomish County Youth Soccer Association
e. Whidbey Island Youth Soccer Association
f. Skagit Valley Youth Soccer Association
Section 2 - Each member association shall be
represented by its president or designated alternate. The association
representative shall exercise voting power of his/her organization and
shall serve as a governing member (trustee) of the District Board of
Directors
ARTICLE IV. BOARD OF DIRECTORS
Section 4.1 General Powers
The affairs of the corporation shall be managed by its
Board of Directors. Directors need not be residents of the District, but
each Association shall be represented by at least one member on the Board
of Directors.
Section 4.2 Number, Tenure and Qualifications
The Board shall be composed as follows:
a. The elected officers of District I
b. One representative from each member association
Section 4.3 Annual Meeting
An annual meeting of the Directors shall be held on the
last Tuesday of the month of March in each year, for the purpose of
electing officers and for the transaction of such other business as may
come before the meeting. If the day fixed for the annual meeting shall be
a legal holiday in the State of Washington, such meeting shall be held on
the next succeeding business day. If the election of officers shall not be
held on the day designated herein for any annual meeting, or at any
adjournment thereof, the Board of Directors shall cause the election to be
held at a special meeting of the members as soon thereafter as
conveniently may be.
Section 4.4 Regular Meetings
The Board of Directors may provide by resolution the time
and place, either within or without the State of Washington, for the
holding of additional regular meetings of the Board without other notice
than such resolution.
Section 4.5 Special Meetings
Special meetings of the Board of Directors may be called
by or at the request of the President or any two Directors. The person or
persons authorized to call special meetings of the Board may fix any
place, either within or without the State of Washington, as the place for
holding any special meeting of the Board called by them
Section 4.6 Notice
Notice of any special meeting of the Board of Directors
shall be given at least seven days prior thereto by written notice
delivered personally or sent by mail or e-mail to each director at his/her
address as shown by the records of the corporation. If mailed, such notice
shall be deemed to be delivered when deposited in the United States mail
in a sealed envelope so addressed, with postage thereon prepaid. If notice
is given by e-mail, such notice shall be deemed to be delivered when
transmitted. Any Director may waive notice of any meeting. The attendance
of a director at any meeting shall constitute a waiver of notice of such
meeting, except where a director attends a meeting for the express purpose
of objecting to the transaction of any business because the meeting is not
lawfully called or convened. Neither the business to be transacted at, nor
the purpose of, any regular or special meeting of the Board need be
specified in the notice or waiver of notice of such meeting, unless
specifically required by law or these bylaws.
Section 4.7 Quorum
Quorum - A quorum for all district meetings shall consist
of the District Commissioner, or Alternate Commissioner and at
least 50% of the officers and 50% of the member association
representatives. A majority of the Board of Directors shall constitute a
quorum for the transaction of business at any meeting of the Board; but if
less than a majority of the Directors are present at said meeting, a
majority of the Directors present may adjourn the meeting without further
notice.
Section 4.8 Voting
Each elected district officer shall have one vote. Each
member association shall have one vote per each 1000 players, or major
fraction thereof, based on a determination of registered players in each
associations. The determination shall be based on total player
registration record with WSYSA for the previous seasonal year (including
Spring). Each association shall have a minimum of one vote. This weighted
vote shall apply to Constitution and By-laws changes, fees, budget and
supplementary budget items and election of officers at the AGM. In any
other matter voted upon at district meetings, each member association and
each elected officer shall have one vote. Proxy votes are not allowed. A
simple majority of the votes cast, whether weighted or not weighted, shall
be required to approve any matter under consideration by the Board
Section 4.9 Vacancies
Any vacancy occurring in the board of Directors must be
filled by the appointment by the member Association such Director
represents. In the event a Director is not appointed for a period of three
months such Association will lose its membership privileges in WSYSA
DISTRICT I, and will have to apply to the Board for re-instatement on good
cause shown.
Section 4.10 Compensation
Directors as such shall not receive any stated salaries
for their services, but by resolution of the Board of Directors a fixed
sum and expenses of attendance, if any, may be allowed for attendance at
each regular or special meeting of the Board.
Section 4.11 Action by Directors Without Meeting
Any action required to be taken at a meeting of Directors,
or any action which may be taken at a meeting of Directors, may be taken
without a meeting by e-mail or other electronic communication setting
forth the action so taken and allowing each Director and Officer to record
his or her vote thereon. Any such actions shall be confirmed at the next
regularly scheduled Board meeting.
ARTICLE V. OFFICERS
Section 5.1 - Number
The Officers of District I shall consist of the District
Commissioner, Alternate Commissioner, Director of Competition,
Director of Development, Secretary and Treasurer.
Section 5.2 - Election and Term of Office
The officers of District I shall be elected biannually by
the Board of Directors at the annual general meeting of the district. The
officers of District Commissioner, Director of Competition and Treasurer
shall be elected in odd years and the offices of Alternate
Commissioner, Director of Development and Secretary shall be in even
years. The offices of Secretary and Treasurer may be combined by a vote of
the Board of Directors, in which case the election shall be in odd years.
District officers’ terms shall not commence until after the annual general
meeting of the Washington State Youth Soccer Association.
Section 5.3 - Officers Duties
The officers shall be responsible for the following:
a. District Commissioner shall supervise all
activities of the District
b. Alternate District Commissioner shall assist the
Commissioner and perform such tasks or functions as may be delegated by
the Commissioner or the Board of Directors. The Alternate Commissioner
shall be the authorized alternate of District I to the WSYSA Board of
Commissioners. The Alternate Commissioner shall supervise the
following activities and shall select and propose committee chairmen for
the approval of the District Board:
1. District I Annual General Meeting
2. WSYSA meetings to be held in District I
3. Disciplinary Committee
4. Liaison with the Washington State Referee Committee
for referee ‘disciplinary’ matters
5. Sign orders on the Treasury (as necessary)
c. Director of Competition – The responsibilities of the
Director of Competition shall include, but not be limited to, the
following:
1. District administered internal and hosted
inter-district leagues
2. District administered tournaments
3. Coordination with other Districts for placement of
District I teams in inter-district competition.
4. District administered President’s Cup competition
5. District representative to the Washington State
Premier League Committee.
6. Liaison to Member Associations in ‘competitive’
matters
7. Approval of formation and operation of all
competitive tournaments provided they meet the Executive Board
requirements, except such tournaments conducted by Member Associations
exclusively for their membership.
d. Director of Development – The responsibilities of the
Director of Development shall include, but not be limited to, the
following:
1. Player and coach training and support
2. Referee training and support; liaison with the
Washington State Referee Committee for referee ‘development’ matters
3. Field development
4. WSYSA Olympic Development Program support for
District I players
5. TOPSoccer and Soccer Start support
6. Liaison to Member Associations in ‘development’
matters
7. Approval of formation and operation of all
developmental tournaments provided they meet the Executive Board
requirements, except such tournaments conducted by Member Associations
exclusively for their membership.
e. Secretary - The responsibilities of the Secretary shall
include, but not be limited to, the following:
1. Custodian of all District trophies, office assets,
correspondence, and corporation records
2. Compile and publish minutes in a timely fashion for
all meetings of the Board of Directors; and compile Executive Board
minutes for presentation at Board of Director meetings
3. Provide proper notice of all District I Board
meetings to required attendees
4. The Rules Committee
5. Sign orders on the Treasury (as necessary)
f. Treasurer - The responsibilities of the Treasurer shall
include, but not be limited to, the following:
1. Provide oversight of the financial affairs of District
I
2. Collect and disburse all money required by the District
for use within the district. All fees required by WSYSA shall be paid
directly to WSYSA by member associations
3. Prepare financial reports for Executive Board meetings
and Board of Director meetings, as necessary
4. Prepare a proposed budget for each fiscal year with the
inputs from the other officers. The proposed budget will be developed for
the February Board of Directors meeting.
5. With the assistance of a Certified Public Accountant
and/or other qualified, professional help, as needed, assist the Executive
Board in defining specific financial policies
6. Insurance
7. The Budget and Finance Committee
8. Sign orders on the Treasury (as necessary)
Section 5.4 - Resignation
Any officer may resign at any time by giving written
notice of such resignation to the Board of Directors, to the District
Commissioner or to the Secretary of the District. Unless otherwise
specified in such written notice, such resignation shall take effect upon
receipt thereof by the Board of Directors or such officer, and the
acceptance of such resignation shall not be necessary to make it
effective.
Section 5.5 - Removal
Any association representative or officer elected by the
Board of Directors may be, subject to any limitations imposed by law,
removed by a two -thirds (2/3) vote of the Board of Directors. The
Secretary shall notify any association representative or officer who
misses (3) consecutive regular meetings that their removal shall be
automatically proposed and voted upon at the next regular meeting of the
Board of Directors.
Section 5.6 - Vacancies
Any vacancy occurring in any office may be filled by the
affirmative vote of the Board of Directors. An officer elected to fill a
vacancy shall be elected for the un-expired term of his predecessor in
office.
Section 5.7 Appointments
In addition to the above elected officers the District
Commissioner may, with Board approval, appoint committee chairs, and
others assigned specific responsibilities for carrying out the affairs of
the corporation.
ARTICLE VI- DISCIPLINARY
Section 6.1 - League Discipline -
a. A Disciplinary Committee shall be approved each year by
the Board of Directors to conduct open hearings and receive testimony from
all witnesses on district league disciplinary problems. The Committee
shall consist of the Disciplinary Chair and at least two (2) appointed
members from the member associations. The chairman shall be appointed by
the Alternate Commissioner and approved by the Board of Directors. The
WSYSA Disciplinary Code, Rule 605 of the WSSA Administrator’s Handbook
will be used as a guide for establishing penalties wherever possible.
b. The District Disciplinary Committee will rule on all
violations of the constitution, by-laws, rules and regulations of the
District or on any action by a member association, player, coach or
spectator which is detrimental to the purpose of the youth soccer program.
The WSYSA Administrator’s Handbook will be used as a guide for
establishing penalties wherever possible.
ARTICLE VII - LEAGUE FORMATION
Section 7.1 - Competition Level
District leagues for all groups U-11 through U-19 will be
formed for the benefit of the member associations for both boys and girls.
a. The Director of Competition shall have overall
responsibility for District league formation and scheduling of games
within each division of the District I league.
b. The Director of Competition shall have the overall
responsibility for coordinating with other WSYSA Districts for the
placement of District I teams in leagues outside of District I, and for
the placement of out-of-district teams in District I leagues.
c. League formation and team placement shall be
accomplished per District Policies/Procedures.
d. Fines will be assessed per District
Policies/Procedures.
Section 7.2 - Game Scheduling
Deleted.
Section 7.3 - League Rules
All competition will be governed by WSYSA Rules and
Regulations. Any additions or interpretations by the District Board of
Directors to these rules and regulations will be published each year prior
to league start dates.
ARTICLE VIII. CONTRACTS, CHECKS, DEPOSITS AND FUNDS
Section 8.1 Contracts
The Board of Directors may authorize any officer or
officers, agent or agents of the corporation, in addition to the officers
so authorized by these bylaws, to enter into any contract or execute and
deliver any instrument in the name of and on behalf of the corporation,
and such authority may be general or confined to specific instances. The
Corporation may, in the discretion of the Board of Directors pay any
officer, employee, or other person providing services to the corporation
for such service provided that such payment shall not exceed the
reasonable market value for such services.
Section 8.2 Checks, Drafts, Et Cetera
All checks, drafts or orders for the payment of money,
notes or other evidences of indebtedness issued in the name of the
corporation shall be signed by two of the following four officers:
Treasurer, Commissioner, Alternate Commissioner or Secretary.
Section 8.3 Budget
The Treasurer shall prepare a proposed budget in January
of each year and submit it to the Board of Directors for adoption at the
District Annual General Meeting.
Section 8.4 Deposits
All funds of the corporation shall be deposited from time
to time to the credit of the corporation in such banks, savings and loan
institutions, brokerage accounts or other depositories as the Board of
Directors may select.
Section 8.5 Gifts
The Board of Directors may accept on behalf of the
corporation any contribution, gift, bequest or devise for the general
purposes or for any special purpose of the corporation.
Section 8.6 Loans
No loans shall be made by the corporation to its Directors
or officers.
Section 8.7 Records
The corporation shall keep correct and complete books and
records of account and shall also keep minutes of the proceedings of its
members, Board of Directors and committees having any of the authority of
the Board of Directors, and shall keep at its registered or principal
office a record giving the names and addresses of the members entitled to
vote. All books and records of the corporation may be inspected by any
member, or his agent or attorney, for any proper purpose at any reasonable
time.
ARTICLE IX. FISCAL YEAR AND SEAL
Section 9.1 Fiscal Year
The fiscal year of the corporation shall begin on the
first day of April and end of the last day of March in each year.
Section 9.2 Seal
The Board of Directors may provide a corporate seal, which
shall be in the form of a circle and shall have inscribed thereon the name
of the corporation and the words "Corporate Seal".
ARTICLE X. WAIVER OF NOTICE
Section 10.1 Waiver
Whenever any notice is required to be given under the
provisions of the Act or under the provisions of the articles of
incorporation or the bylaws of the corporation, a waiver thereof in
writing signed by the person or persons entitled to such notice, whether
before or after the time stated therein, shall be deemed equivalent to the
giving of such notice.
ARTICLE XI. INDEMNIFICATION OF DIRECTORS AND OFFICERS
Section 11.1 Indemnification.
Subject to case by case determination as mandated by the
provisions of Section 13.2 below, the corporation shall indemnify any
person who was or is a party or threatened to be made a party to any
threatened civil, criminal, administrative or investigative (other than an
action by the corporation) by reason of the fact that s/he is or was a
director or officer of the corporation, or is or was serving at the
request of the corporation as a director, officer, employee or agent of
another corporation, partnership, joint venture, trust or other
enterprise, against expenses including attorneys' fees, judgments, fines
and amounts paid in settlement actually and reasonably incurred by him/her
in connection with such action, suit or proceeding if s/he acted in good
faith and in a manner s/he reasonably believed to be in or not opposed to
the best interests of the corporation, and with respect to the best
interests of the corporation, and, with respect to any criminal action or
proceeding, had no reasonable cause to believe his/her conduct was
unlawful.
Section 11.1.2 Plea
The termination of any action, suit, or proceeding by
judgment, order, settlement, conviction or upon a plea of nolo contend ere
or its equivalent, shall not, of itself, create a presumption that the
person did not act in good faith and in a manner which s/he reasonably
believed to be in or not opposed to the best interests of the corporation,
and, with respect to any criminal action or proceeding, s/he had
reasonable cause to believe that his/her conduct was unlawful.
Section 11.1.3 Exception
No indemnification shall be made in respect of any claim,
issue or matter as to which such person shall have been adjudged to be
liable for negligence or misconduct in the performance of his/her duty to
the corporation unless and only to the extent that the court in which such
action or suit was brought shall determine upon application that, despite
the adjudication of liability but in view of all circumstances of the
case, such person is fairly and reasonably entitled to indemnity for such
expenses which such court shall deem proper.
Section 11.2 Case by Case Determination
Any indemnification under Sections 13.1, unless ordered by
a court, shall be made by the corporation only as authorized in the
specific case upon a determination that the director or officer has met
the applicable standard of conduct set forth in Section 13.1 and that
indemnification is therefore proper in the circumstances. Such
determination shall be made:
a. By the Board of Directors by a majority vote of a
quorum consisting of Directors who were not parties to an action, suit
or proceeding under Sections (1) and (2);
b. If a quorum under paragraph (a) of this subsection is
not obtainable, or, even if obtainable, if a quorum of disinterested
Directors so directs, by independent legal counsel in a written opinion;
or
c. By the court in which the action, suit or proceeding
under Sections (1) or (2) is or was pending upon application by the
corporation or the agent, attorney or other person rendering services in
connection with the defense, whether or not the corporation opposes the
application by the attorney, agent or other person.
Section 11.3 Expenses
Expenses incurred in defending a civil or criminal action,
suit or proceeding shall be paid by the corporation in advance of the
final disposition of such action, suit or proceeding as authorized in the
manner provided in Section (4) upon receipt of a reasonable undertaking or
on behalf of the director or officer to repay such amount unless it shall
ultimately be determined that the corporation may make indemnification as
authorized in this section.
Section 11.6 Not Exclusive
The indemnification provided herein shall not be deemed
exclusive of any other rights to which those indemnified may be entitled
under any agreement, vote of disinterested Directors or otherwise, both as
to action in the official capacity of the person indemnified and as to
action in another capacity while holding such office, and shall continue
as to a person who has ceased to be a director, officer, employee or agent
and shall inure to the benefit of the heirs, executors and administrators
of such a person.
Section 11.7 Insurance
The corporation shall have power, but not the obligation
to purchase and maintain insurance on behalf of any person who is or was a
commissioner, officer, employee or agent of the corporation, or is or was
serving at the request of the corporation as a commissioner, officer,
employee or agent of another corporation, partnership, joint venture,
trust or other enterprise against any liability asserted against and
incurred by the person in any such capacity or arising out of the person'
status as such, whether or not the corporation would have the power to
indemnify the person against such liability under the provisions of this
Article.
ARTICLE XII. AMENDMENTS TO BYLAWS
Section 12.1 Amendments
These bylaws may be altered, amended or repealed and new
bylaws may be adopted by an affirmative vote of sixty percent of the
Directors present at any regular meeting or special meeting called for
such purpose, and at which a quorum is present: PROVIDED THAT the
amendment must have been read and reviewed at a prior meeting of the
Directors which has taken place not less than thirty (30) days prior to
the meeting at which the vote is taken on the amendment, and further
PROVIDED THAT the amendment complies with the Act and does not adversely
affect the corporation's qualifications under Section 501(c)(3) of the
Internal Revenue Code of 1954, as amended.
Jan Phillips (on file)
Signed Jan Phillips, Commissioner
Naomi Johnson (on file)
Signed Naomi Johnson, Secretary